Intern, PMO D2D_EX

ROLE DESCRIPTION SUMMARY

• This is an exciting opportunity to become part of the Project Management team in a fast-paced, global organization within an innovative and unique industry.
• Based in Betzdorf, Luxembourg, you will contribute to an ESA proposal and implementation within SES TechCom and promote best practices of project/program management.
• The incumbent will collaborate with the PMO team responsible for project management.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

• Cooperate with the Project Manager and project team by taking over specific tasks related to administration, documentation, organization and control of the project.
• Support parts of the project which includes:
  • Help maintaining project schedule and risk register
  • Coordination of internal and external resources
  • Preparation of meetings and reviews
  • Actions tracking and chasing
  • Administrative support to the project team and along the requirements (Engineering, QA/PA, CADM, Legal…)

• Support the Project Managers in the documentation fulfilment (preparing data packages) for projects.
• Provide support to PMO in setting up regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
• Provide support to the PMO Team with the extraction and collection of data from different sources.
• Ensure good accessibility to the internal documentation by assisting in distributing project documents and reports, etc.
• Assess and suggest improvement of processes and tools used for the project/program management.
• Perform other tasks as assigned by the supervisor.

COMPETENCIES

• Strong organizational skills, with attention to detail and follow-up
• Strong coordination and priority setting abilities
• Good analytical and problem-solving skills
• Ability to think practically, work structured and solution oriented
• Great interpersonal and communication skills
• Excellent teamwork and cross-functional cooperation
• Work with minimal supervision as well as in a collaborative environment
• Innovative spirit, business minded and self-starting qualities
• Proactive approach towards existing and potential customers
• Ability to work in a rapidly changing environment under tight timelines

QUALIFICATIONS & EXPERIENCE

• Current student in Engineering, Information Technology, Project Administration and Organization or in a relevant area
• Interest in Project Management and in the global technology, space, media, and telecom business
• Strong computer literacy (MS PowerPoint, Excel, MS Word, MS Access, SharePoint)
• Fluency in English; proficiency in an additional EU-27 language is considered an asset

OTHER KEY REQUIREMENTS / COMMENTS

• EU-citizens or work permit for Luxembourg
• Experience in interacting with Institutional bodies
• Expertise in the following fields is considered a strong asset:
  • Knowledge of ECSS standards and ESA project lifecycle
  • Experience with EU/ESA “protected” and “classified” projects
• Expertise in the following fields is considered an asset:
  • Quantum and/or Governmental Satellite Communications