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Specialist, Payroll and Employee Services

Requisition Number:  14666
Contract Type:  Permanent
Location(s): 

Munich (Unterföhring), DE

ROLE DESCRIPTION SUMMARY
The incumbent is responsible for the day-to-day administration in the areas of Payroll, HR Information Systems, time management, department administration and other general HR matters.
The incumbent is accountable for the accurate data management in the areas mentioned above and is seen as the main contact point to employees with regard to various questions associated with this position.  

 

Extended Job Description:

 

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

  • Administer and coordinate the German payroll for three legal entities 
    • Interface to the external payroll provider
    • Data collection and verification before submission to payroll
    • Ensure correct payroll by providing quality checks and follow up activities on payroll quality 
    • Lead the control reconciliation of payroll after the process of the final calculation 
    • Work closely with the Accounting department on payroll booking files and closing documents 
  • Ensure that all your input in SAP and other systems is always accurate 
  • Responsible for various office administration tasks:
    • Main interface to IT as well as to employees for ServiceNow topics
    • Document management 
    • Processing the incoming invoices
    • Proper filing of employee documents
    • Document and certificate preparation and follow up with HR Business Partner and people manager on employee events such as company anniversary or end of trial period
    • Manage tickets in Service Now through to completion
  • Support on payroll related and other relevant projects in adjustment with relevant SES col-leagues, i.e.:  DocuSign, SAP/payroll Interface 
  • Support on governmental social security and tax audits
    • Data preparation and validation which will be provided to the authority 
    •  Main contact point to the governmental representatives with regards to social security and tax audits
    • Follow up activities upon governmental request: i.e. change of tax calculation for lease cars or lump sum taxation special events
  • Support the local half-year and year-end closing audits for all HR related topics based on the requirements from the auditors 
  • External Workforce support (contractor, temporary resources and service provider)
    • External Workforce SAP ID creation & deactivation
    • Support in creating external contracts
    • Coordinate onboarding, offboarding and renewals

 

QUALIFICATIONS & EXPERIENCE

  • Higher education with minimum of 2 years of experience, preferable in payroll
  • Understanding of HR principles as well as reporting requirements within an international organization
  • Practical experience with ADP Streamline and SAP software and interfaces is an asset
  • Computer proficiency in MS Excel, Word, PowerPoint
  • Good working knowledge of German labour, social security & tax law
  • Computer literate with good experience in database management
  • Fluency in spoken and written in German and English 

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WHAT'S IN IT FOR YOU

  • Flexible working policy
  • Bonus and equity plans
  • Comprehensive and competitive benefits plans
  • Access to Microsoft Azure training suite
  • A range of wellness activities and employee assistance programmes (varies by location)
  • An employer that values all aspects of Diversity and respects every individual’s story

 

GOOD TO KNOW
SES is an Equal Opportunity Employer, committed to workplace diversity & inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other characteristics protected by local, state, or federal law.

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