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Administrative Assistant, HD PLUS

Requisition Number:  16925
Contract Type:  Permanent
Location(s): 

Munich (Unterföhring), DE

ROLE DESCRIPTION

This position coordinates overall administrative assistance and ensures smooth running of key office functions of the HD+ departments as well as coordination of MD-related actions for the location Munich.

In this role you will be responsible for providing a full range of administrative, organizational and secretarial services to the team.

A sound professional judgement is required to plan, prioritize and organize the workload.

The position holder presents an excellent image of the location Munich as well as the relevant departments, dealing with the diverse internal and external stakeholders like partners, customers, and internal stakeholders at all levels of the organization from the Executive Committee to the employees.

 

    As Administrative Assistant you will be responsible to (this is not an exhaustive list):

 

  • Coordinate main administrative MD activities for HD+ GmbH and the associated departments
  • Support other teams and colleagues when required
  • Translate documents
  • Make travel arrangements and create travel expense reports for the team
  • Visitor reception & support of internal and external guests
  • Manage the departmental budget including: preparation (propose, draft and prepare Forecasts and Budgets for approval); implementation (invoicing, SAP, cost control and regular monitoring); execution (vendor onboarding process, purchase orders, payments, including the administration of the SES charities matching donation program)
  • Produce and manage departmental routine instruments and tools: production of the weekly updates; planning of the Munich related communications

 

YOUR PROFILE

  1. You must have
  • High level of positive energy and engagement
  • Modern digital and agile mentality
  • Ability to handle confidential and non-routine information and work independently
  • High level of diplomacy
  • Can-Do attitude and proactive approach towards work
  • Team-player attitude and service orientation
  • Excellent communication and interpersonal skills
  • Excellent planning and organizational skills
  • Ability to work in a fast paced business environment and manage high work pressure efficiently and effectively
  • Flexibility
  1. It would be nice if you had
  • Minimum 5 years professional experience
  • Work experience in an English-speaking environment
  • Fluency in German and English
  • Good command of Microsoft office tools (Excel, Word, PowerPoint), SAP

 

     HIRING PROCESS

  • Screening and remote Interview with our Talent Acquisition Specialists
  • Remote Interview with the Hiring Manager
  • Offer discussion and Background check (references & diplomas)
  • Contract signature
  • Welcome to SES!

 

SES is an Equal Opportunity and Affirmative Action Employer

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