Accountant, Accounts Payable

ROLE DESCRIPTION SUMMARY

The incumbent is responsible for managing the end-to-end invoice processing lifecycle, ensuring timely and accurate posting, compliance with accounting standards, internal controls, and SOX requirements. This role will focus exclusively on the finance-side of AP (excluding procurement and vendor master data activities) including invoice validation, GR/IR clearing, Helpdesk, Invoice Posting payment processing, compliance checks, and system-based reconciliations. The role will also contribute to integration of new entities, ECC & S/4HANA AP functionality, automation support, exception handling, and continuous monitoring of control compliance through dashboards and reporting.

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

• Process vendor invoices (PO-based and non-PO) accurately and timely in accordance with accounting standards and company policies.
• Manage GR/IR clearing and reconciliations, ensuring timely follow-ups with relevant teams for resolution of open items.
• Perform 3-way match verification (PO, GRN, Invoice) for applicable invoices; escalate mismatches to stakeholders for timely closure.
• Understanding of US Sales & Use Tax concepts & knowledge on 1099 reporting requirements.
• Ability to identify taxable vs non‑taxable invoices.
• Knowledge of invoice requirements as per US regulatory standards.
• Review and execute vendor payments as per defined schedules while ensuring approvals and compliance with SOX controls.
• Proactively identify compliance risks or control gaps in AP processes and ensure timely mitigation and documentation.
• Monitor exception queues, blocked invoices, and aged items; prepare root cause analysis and drive issue closure with relevant teams.
• Prepare and share compliance dashboards and payment status updates, highlighting potential risks and ensuring stakeholder alignment.
• Support AP process alignment during new company onboarding or ERP integration (S/4HANA), ensuring readiness and minimal disruption.
• Ensure accurate and compliant month-end close activities including accrual postings and invoice reclassification entries.
• Collaborate with auditors and internal control teams for documentation, walkthroughs, and sample support during audits and reviews.

COMPETENCIES

• Accuracy & Detail Orientation: Strong focus on accurate invoice processing, reconciliation, and documentation handling.
• Compliance-Driven Mindset: Actively monitors and addresses control gaps and ensures adherence to SOX and internal policies.
• Process Discipline & Timeliness: Ability to work under pressure and manage high volumes within strict timelines.
• Analytical & Reporting Skills: Capable of analysing exceptions and reporting compliance and operational status through dashboards.
• Collaboration & Communication: Proactive coordination with internal stakeholders to resolve invoice/payment issues and close actions. Excellent communication skills (written and verbal) to interact professionally with US vendors, requestors, and internal stakeholders.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in accounting, Commerce, or Finance.
• 3 – 5 years of experience in AP operations within a shared services or corporate finance environment, with exposure to audit and compliance reviews.
• Fluency in Romanian and Dutch (reading, writing and speaking).
• Hands-on experience in S/4HANA Accounts Payable module is essential & Oracle.
• Excellent understanding of AP processes, GR/IR logic, payment runs, and accounting postings.
• Proficiency in Excel and PowerPoint; experience with dashboard/reporting tools or automation scripts is an advantage.