Specialist, Payroll

As part of the Global (USA, Europe, Middle East, Africa, Asia and Asia Pacific) payroll team, embedded in the HR team, the incumbent is responsible for the payroll input, processing and output of various payrolls of EMEAA, main focus will be Luxembourg payroll. She/he works closely with external payroll providers, Business Partners (BP) and Reward & Benefits (R&B) teams as well as global teams in Accounting, Tax and Treasury to ensure correct salary payments and compliance of the payroll with local legislation and tax regulations.

Primary responsibilities / Key result areas

• Responsible for full and timely payroll process for a dedicated number of payrolls:  from payroll input to salary, tax and social security payments and filings to employees, tax authorities and social security institutions according to local legislation
• Responsible for proper tax treatment/implementation of payroll changes provided by the R&B and HR team members
• Responsible for monthly payroll bank accounts reconciliation
• Coordinates and resolves discrepancies and irregularities in pay with appropriate parties
• Lead and manage the process to request reimbursements towards governmental institutions (i.e ‘congé formation, political leave, youth leave, etc.)
• Supports managers with payroll related General Ledger reporting and cost center accounting
• Dealing with payroll queries from various stakeholders (e.g. employees, HR colleagues, managers) including but not limited to ad-hoc reporting and the preparation of pro forma calculations for both regular as well as hypo tax/shadow payroll set ups

• Be the HR point of contact and reference person for any related topics mentioned above
• Interfaces: support the HR team and the R&B managers during salary review process as required; work collaboratively with the Senior Manager, Payroll.

Competencies:

• Excellent time management skills to assure timely payroll process
• Strong attention to detail
• Analytical thinker who understands processes
• Clear, diplomatic and effective communication skills
• Ability to deal with cultural differences
• Mentoring/coaching skills
• Work independently as well as in a team
• Proactive, well organized and of investigative nature
• Ability to develop suggestions for solving problems and improving work methods

Qualifications & Experience

• Bachelor’s degree in payroll and/or finance
• Payroll certification/experience with APSAL
• At least 5 years’ experience in payroll, preferably in an international environment
• Good working knowledge of Luxembourg labor law
• Experience with various international tax legislation
• Experience with international assignment (shadow) pay structures and international tax and social security regulations including but not limited to A1/E101 statements
• Financial regulatory knowledge; knowledge of financial policies and standards preferred
• Practical experience with ADP Streamline and SAP HCM software and interfaces is preferred
• Fluent in English both spoken and written, with French and/or German knowledge desirable