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Specialist, Facility Management

Requisition Number:  15301
Contract Type:  Permanent
Location(s): 

Betzdorf, LU

ROLE DESCRIPTION SUMMARY

 

In this role as a Specialist, Facility Management (FM), you will work with internal and external staff to accomplish the general care and maintenance of the ground infrastructure and facilities, as well as internal moving activities and other projects within FM. You will utilize the relevant management systems to ensure that all agreed service levels are achieved and maintained, with no interruption to any essential services whilst ensuring the integrity of the location is always maintained. This position includes and covers all aspects of FM work coordination, building management and design of office space through support in conceptual and planning solutions.

 

Extended Job Description:

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

 

  • Act as main point of contact for any facility issues on Betzdorf site
  • Maintain the quality, appearance, cleanliness, safety, functionality of the Betzdorf buildings and facilities of SES in the most timely, efficient, economical and organized manner
  • Provide solutions for solving urgent/emergency technical issues to the building infrastructure and equipment
  • Responsible for FM services, ensuring the delivery of all contracted and supplier partner services to agreed SLA’s
  • Lead the outsourced FM support team: plan, direct and coordinate the daily activities of various external contractors, supervise the team performance and achievements within deadlines.
  • Ensure negotiation with service providers/suppliers in order to deliver best price and quality solutions for the company
  • Act as a project coordinator and execute on small and local projects, including their organization, planning, budgeting, implementation and collaboration with other stakeholders
  • Responsible to plan, coordinate and manage the smooth organisation of all Company moves on Betzdorf site
  • Maintain space and office furniture inventory activities, update the KeyLogic database, ensure that all building records are up-to-date
  • Use computer-aided design and drafting (CADD) to create 2D / 3D designs of office space layouts and participate in the conceptual design
  • Timely answer and maintenance of incoming tickets raised by employees in internal ticketing system (SNOW), processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system (SAP), preparing and updating forecast
  • Liaise, as required, with Health & Safety, Security, Technical facilities and other management groups and all contracted services

 

COMPETENCIES

 

  • Effective interpersonal, relationship-building skills to develop and maintain successful long-term relationships with suppliers and internal customers
  • Dynamic, flexible and innovative
  • Excellent organizational skills and ability to multitask and prioritize the workload
  • Ability to work well individually and as part of a team
  • Capacity to work under tight deadlines
  • Excellent verbal and written communication in English and French

 

QUALIFICATIONS & EXPERIENCE

 

  • High school diploma or equivalent, a degree in architectural studies or construction management is considered as an asset
  • 5 years facility services experience
  • CFM or similar certification considered as an asset
  • Experience with MS Office Tools, computer-aided design and drafting (CADD)
  • Valid driving license

 

WHAT'S IN IT FOR YOU:

 

  • Flexible working policy
  • Bonus and equity plans
  • Comprehensive and competitive benefits plan
  • A range of wellness activities and employee assistance programs 
  • An employer that values all aspects of Diversity and respects every individual’s story

 

GOOD TO KNOW


SES is an Equal Opportunity Employer, committed to workplace diversity & inclusion. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, or other characteristics protected by local, state, or federal law.

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