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Project Coordinator

Requisition Number:  13356
Contract Type:  Permanent
Location(s): 

Betzdorf, LU

Role Description Summary:

Under the supervision of the Senior Manager, Programme Management, you will be responsible for providing general project support.

You will support SES Techcom projects by providing administrative assistance and support to Engineers and Project Managers during the set-up, realization, and closure phases of projects.

 

If you are interested in becoming part of the SES family, click on ‘read full job description’ to find out more.

 

Extended Job Description:

 

 

Primary Responsibilities/Key Result Areas:

  • Cooperate with Project Managers and project teams by taking over specific tasks related to administration, documentation, organization, and control of the projects. These tasks include the preparation and follow-up on purchase requests (PR) and purchase orders (PO), on agreements with suppliers and contractors as well as Non-Disclosure Agreements (NDAs) and intercompany agreements (WOF) set-up.
  • Coordinate with the Finance team and Project Managers for the billing and invoices triggering whenever a milestone is met, prepare PMACs (Project Milestone Achievement Certificate) to be signed by Techcom and the customers, and follow-up accordingly with Finance team on the payment of the invoice.
  • Support the Project Managers in the documentation fulfillment (preparing data packages) for projects.
  • Collaborate with the Project Managers and the Project Control team for all budget-related matters.
  • Maintain close collaboration with the Legal and Vendor management teams to perform the above-mentioned tasks.
  • Connect with the Delivery Point team (CDP) and address all shipment-related topics.
  • Support the Quality Assurance team for the set-up and administration of the documentation management/numbering and archiving systems or while preparing the newcomers' information training sessions and the health & safety training sessions for Techcom staff.
  • Prepare or provide support to the OPEX / CAPEX budgets requests.
  • Share specific administrative tasks with Techcom Office Manager and Administrative Support (i.e. distribution of internal and external mail)

 

Who We Are Looking For (More About You):

To achieve the outcomes described above, we believe you will have the following:

 

Skills/Competencies:

  • Good problem-solving skills
  • Ability to think practical, work structured and solution-oriented
  • Great interpersonal and communication skills
  • Excellent teamwork and cross-functional cooperation
  • Strong attention to detail
  • Excellent planning and organizational skills
  • Willing to set priorities and dependable about delivering within a time frame
  • Motivated by goals
  • Work with minimal supervision as well as in a collaborative environment

 

Preferred Education & Experience (a combination of education and experience will be considered):

  • Bachelor’s degree or Secretary or Management Assistance or Foreign Languages Degree
  • Minimum 5 years of experience in administrative functions
  • Familiarity with the daily usage of office software (MS Outlook, MS Word, MS Excel, MS PowerPoint …)
  • Experienced in the daily usage of an ERP (e.g. SAP)
  • Fluency in English, any other language will be considered as an asset

 

What’s in it for you:

  • Flexible working policy
  • Bonus and equity plans
  • Comprehensive and competitive benefits plans
  • A range of wellness activities and employee assistance programs
  • An employer that values all aspects of Diversity and respects every individual’s story

 

 

The contents of this job description are subject to change. SES and its Affiliated Companies are committed to hiring and retaining a diverse workforce. We are an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, ancestry, national origin, gender, sex, sexual orientation, gender identity, marital status, religion, age, disability, veteran status, or other characteristic protected by local, state, or federal law.

 

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