Company Secretary

The Company Secretary is in charge of organising the board and committee meetings and taking minutes of the discussions, organising the annual general meeting and more generally serving as internal and external contact person for the Company on any corporate governance related matters. The Company Secretary shall be the main contact for board members on all topics regarding the board, corporate governance or questions directed to the Senior Leadership Team.  

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

• SES Board
  • Maintain and coordinate the corporate calendar, advise the CEO, CFO, CLO and Chair on corporate governance aspects
  • Draft and maintain the corporate governance charters, policies, delegations of authorities
  • Maintain the Board Handbook with all relevant information for the directors
  • Coordinate the media information about the activities of the Board of Directors with Investor Relations
  • Prepare the draft agenda and plan the Board preparation calls
  • Coordinate with stakeholders (SLT and teams) on presentations to be provided

• Audit & Risk, Nomination and Renumeration Committees
  • Coordinate with stakeholders on the agenda, presentations to be provided, draft/provide input to minutes, establish action items and provide input to the Board on the reports

• Annual General Meeting of Shareholders
  • Prepare the agenda, coordinate calendar for documentation, publications, dividends, etc 
  • Prepare the documentation, resolutions, presentation, Chair’s speaker notes, etc.
  • Draft minutes of the meeting and of the voting results
  • Publications post-meeting: minutes, vote results, presentations, approved policies and reports, follow-up on questions.

• Share Register and FDR/share conversions
  • Point of contact of individual, institutional and proxy shareholders regarding questions on FDRs/shares conversions and corporate governance
  • Maintain the SES share register, determine closed periods, supervise employee and management trading in securities and options including co-ordination with LuxGov and BCEE for conversions
  • Publications regarding shares/FDRs, conversions, share-buyback, shareholder information, management declarations, closed periods, corporate governance, etc.
     

COMPETENCIES

• Strong legal knowledge on corporate governance, corporate laws and regulations regarding listed companies
• Proactive and independent management of the corporate calendar, meetings and management of action items, problem resolution and application of or introduction of policies and procedures regarding corporate governance
• Skills in communication, document drafting, formatting and presentation, good knowledge of the corporate structure and of the interactions between board of directors, management and internal departments.

QUALIFICATIONS & EXPERIENCE

• Bac+3, Luxembourg qualified lawyer
• Worked as a lawyer, legal counsel or advisor in telecommunications sphere and 5+ years of experience in the corporate legal domain
• Has knowledge in corporate law, finance, tax, audit, communication and national politics
• Fluence in English and French is a must, Luxembourgish and German a plus