Analyst, Finance Operations Procurement

You will be responsible for all SES entities/plants for:

• Vendor Lifecycle and vendor master operations
• Material and Service Master data operations (non-inventory)
• Plant and Entity operations (mergers, new plants, etc.)
• Tax condition record information maintenance
• Support to PO lifecycle operations
• Internal and external stakeholder support via Service Portal, Vendor portal, or any other means, on Procurement operations
• Support other teams and departments on SES obligations (i.e. audits, incident investigations, replies to regulatory bodies, etc.)
• Support to other non-vendor Business Partners (Tax authorities, Regulatory bodies, Board members, etc.) following the guidance of the corresponding departments

PRIMARY RESPONSIBILITIES / KEY RESULT AREAS

• Attend to Vendor creation/updates requests from stakeholder, following procedure defined by the Procurement Excellence team, and according to the defined SLA for the activity
• Perform Vendor onboardings be it via the Vendor Portal or manually, ensuring adherence to all controls and guidelines (banking details verification, other data verification, due diligence, etc.)
• Perform periodic data reviews, including vendor archiving based on utilization criteria (no transactions in last 2 years)
• Material Master management for non-inventory materials, including P/N-specific materials for use in Asset/CapEx POs, and maintaining stakeholders informed of the status of the material creation/update, and availability for use on POs.
• Maintaining tax condition records
• Flag incidents (INC) encountered when using VMP tools with regards to vendor creation and maintenance as well as proposing operational procurement process enhancements (ENHC)
• to the corresponding GPO (Procurement, Accounting, Tax, Controlling, etc.)
• Act as primary interface between the VMP team, internal and external stakeholders in the vendor creation and maintenance processes. Key stakeholders include VMP team members, key budget holders, “super-users”, Accounts Payable, Tax, Controlling, Business Applications teams and vendors
• Support internal and external stakeholders with regards to how system set-up works in order to create or update a vendor, raise a purchase requisition, , ensure acknowledgement of the purchase order by the vendor, referring them to the official VMP documentation (Policy, Process and Procedures) as applicable.
• Support the VMP team in providing training regarding vendor creation and maintenance as well as procure-to-pay processes to all internal and/or external interested parties (stakeholders, vendors), when required
• As required by the VMP Procurement Excellence team, testing of vendor creation and maintenance and operational procurement processes in the context of system upgrades and system changes, in coordination with other SES team members
• Participate as required in Business Continuity exercises
• Collaborate with key stakeholders to solve complex ad-hoc issues, e.g. relating to vendor management and operational procurement process
• Support ad-hoc VMP projects, e.g. stream-lead in Vendor Creation and Maintenance roll-outs
• Respond to requests raised in Vendor Management and Procurement (VMP) inbox or Service Now portal by internal or external stakeholders, addressing and resolving issues with relevant parties within VMP, SES business or external parties (vendors, other public or private institutions)
• Ensure compliance with VMP / procurement policies and best practices for all vendors’ creation and maintenance as well as operational procurement process and ensure compliance in line with SES Internal Audit requirements
• Support other VMP activities, as needed (e.g. follow up and close outstanding POs, identify and eliminate duplicated vendors, etc.)

COMPETENCIES

• Customer centricity and very good interpersonal and communication skills to interact with vendors and internal stakeholders
• Seeks and listens to feedback from stakeholders and takes action accordingly
• Works well within a team of similarly skilled and experienced peers, and mentors less experiences colleagues
• Understands key principles and processes of the Vendor Management & Procurement and the rest of Finance activities
• Experience on Master Data management (vendors, plants, materials and services, material group, valuation class, condition record maintenance, etc.)
• Develop and maintain a full understanding of the vendor creation and maintenance transactions and processes
• Understands and adheres to current practices, while suggesting a range of options if needed, and suggesting appropriate improvements

QUALIFICATIONS & EXPERIENCE

• Bachelor in Procurement, Supply Chain, IT, Engineering, Finance, Business Management
• Minimum of three years’ experience in a similar position
• Good working knowledge of an ERP system (SAP), others considered
• Experience in an international / multicultural environment
• Fluency in English (oral and written), other languages being an asset